Organization Change Alliance Privacy Statement
Last Updated: July, 2013
This privacy statement applies to Organization Change Alliance (OCA’s) website: www.organizationchange.org and OCA’s services and products that collect data. It includes statements on the following topics:
Information We Collect
The Organization Change Alliance collects many kinds of information in order to operate effectively and provide you the best products, services and experiences we can. Some of this information you provide directly to us. Some of it we get when you interact with our products and services. We believe it's important to treat your personal information with care and to help you maintain your privacy.
What we collect:
• Registration - When you sign up to attend an OCA meeting or workshop you may be required to provide information about yourself, such as your name and email address.
• Signing in - To access some OCA services, you will need to sign in with an e-mail address and password. • Using our sites and services - We collect information that tells us how you interact with our services, including the browser you're using, your IP address, location, cookies or other unique IDs, the pages you visit and features you use.
• OCA Committee or Special Interest Group Members - Will conduct online collaboration and maintain artifacts for reference purposes, which will typically include some basic personal information about the members.
How we collect:
We use a number of methods and technologies to gather information about how you use our sites and services, such as:
• Web forms, such as when you type information into a registration form or type a search query into a search box.
• Technologies, like cookies and web beacons
• Web logging, which enables us to collect the standard information your browser sends to every web site you visit - such as your IP address, browser type and language, and the site you came from - as well as the pages you visit and the links you click while using our sites and services.
How We Use Your Personal Information
The Organization Change Alliance uses the information we collect to operate, and improve the products and services we offer. We may use the information to communicate with you, for example, informing you when your membership needs to be renewed, letting you know about upcoming meetings or providing general information like job postings, meeting notes, steering committee updates, or other events that may be of interest.
Reasons We Share Your Personal Information
OCA may retain your personal information for a variety of reasons, such as to comply with our legal obligations, resolve disputes, enforce our agreements, and as long as necessary to provide services.
OCA won’t disclose your personal information to a third party without your consent, except as described in this privacy statement:
• Within OCA affiliates. OCA has formal relationships in place with other industry associations. Information about upcoming meetings, programs and other announcements are distributed to members by the affiliate via emails or newsletters. Personal information about OCA Members and Friends are not provided to the affiliates. When you opt-in to any of the affiliate’s services, then the affiliate’s privacy statement will be applicable.
• As part of a merger or sale of a business. In the event, OCA is merged with or sold to another entity, OCA’s Members and Friends contact list will become part of that transaction.
• With vendors and agents of OCA. OCA hires third-parties to manage the OCA website and to conduct other OCA business. It is necessary for these vendors and agents to have access to OCA Members and Friends information to manage the day-to-day and ongoing business operations.
• When required by law or to respond to legal process or lawful requests, including from law enforcement or other government agencies. To comply with the law or respond to legal process or lawful requests, including from law enforcement and government agencies. OCA will abide by the law related to legal process and requests when required to do so.
• When required to combat fraud or protect our interests. This is intended to protect the rights or property of OCA or our customers, including enforcing the terms governing your use of the services. Personal information may need to be shared with law enforcement or technology support in the event of fraudulent activities like computer hacking or data breaches.
• To protect life and safety. To act on a good faith belief that access or disclosure is necessary to protect the personal safety of OCA stakeholders, customers or the public.
Accessing Your Personal Information
Some Organization Change Alliance services give you the ability to view or edit your personal information online. To help prevent your personal information from being viewed by others, you first will be required to sign in. The method(s) for accessing your personal information will depend on which sites or services you use:
• organizationchange.org - You can access and update your profile by logging in as an OCA Member or when signing up for a program.
• Billing and Account Services - If you have an OCA PayPal account, you can update your information at the PayPal web site.
• Social Media Public Profile - If you have created a public profile on LinkedIn or Facebook and are linked to OCA, you may edit or delete information in your public profile by going to your profile on these sites.
• Program Presenters – You may choose to share your personal information with program presenters to network or obtain products/services. They have their own privacy statement for you to review to maintain your information.
Here is a link to the WordPress site about how cookies are used: http://codex.wordpress.org/WordPress_Cookies.
The plug-in component Event Espresso is used to for registration info:
MailChimp is used for emails:
Paypal is used for credit card transaction processing:
Most web sites use "cookies," which are small text files placed on your hard disk by a web server. Cookies contain text that can be read by a web server in the domain that issued the cookie to you. That text often consists of a string of numbers and letters that uniquely identifies your computer, but may contain other information as well.
- Storing your Preferences and Settings. When you are an OCA Member or Friend and you access the OCA website, your credentials will determine the levels of access to the content, i.e. Members Only.
How to Control Cookies
• Browser Controls to Block Cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to block cookies.
For example, in Internet Explorer 9, you may block cookies by taking the following steps:
1. Click "Tools" and then select "Internet Options"
2. Click the "Privacy" tab at the top of the window
3. Move the slider up or down to select the types of cookies you wish to block
Instructions for blocking cookies in other browsers are available at http://www.allaboutcookies.org/manage-cookies/.
Please be aware that if you choose to block cookies, you may not be able to sign in or use other interactive features that depend on cookies, and some advertising preferences that are dependent on cookies may not be able to be respected.
• Browser Controls to Delete Cookies. If you accept cookies, you can delete them later.
For example, in Internet Explorer 9, you may delete cookies by taking the following steps:
1. Click "Tools" and then select "Internet Options"
2. On the "General" tab, under "Browsing History," click the "Delete" button
3. On the pop-up, select the box next to “Cookies”
4. Click the "Delete" button
Instructions for deleting cookies in other browsers are available at http://www.allaboutcookies.org/manage-cookies/.
Please be aware that if you choose to delete cookies, any settings and preferences controlled by those cookies, including advertising preferences, will be deleted and may need to be recreated.
• Browser Controls for “Do Not Track” and Tracking Protection. Some newer browsers have incorporated “Do Not Track” features. Most of these features, when turned on, send a signal or preference to the web sites you visit indicating that you do not wish to be tracked. Those sites may continue to engage in activities you might view as tracking even though you have expressed this preference, depending on the sites’ privacy practices.
Internet Explorer 9 has a feature called Tracking Protection that helps prevent the web sites you go to from automatically sending details about your visit to third-party content providers. When you add a Tracking Protection List, Internet Explorer will block third-party content, including cookies, from any site that is listed as a site to be blocked. By limiting calls to these sites, Internet Explorer will limit the information these third-party sites can collect about you. And when you have a Tracking Protection List enabled, Internet Explorer will send a Do Not Track signal or preference to the web sites you visit. For more information about Tracking Protection Lists and how to find them, please see the Internet Explorer privacy statement or Internet Explorer Help.
• Use of Web Beacons. OCA web pages may contain electronic images known as web beacons - sometimes called single-pixel gifs - that may be used to help deliver cookies on our sites, let us count users who have visited those pages and deliver co-branded services. We may include web beacons in our promotional e-mail messages or newsletters to determine whether messages have been opened and acted upon.
Finally, OCA’s site may contain web beacons from third parties to help us compile aggregated statistics regarding the effectiveness of our promotional campaigns or other web site operations. These web beacons may allow the third parties to set or read a cookie on your computer. We prohibit third parties from using web beacons on our sites to collect or access your personal information. Nevertheless, you may be able to opt out from data collection or use by these third-party analytics companies by clicking the links for each of the following analytics provider:
•Google Analytics: http://tools.google.com/dlpage/gaoptout (requires you to install a browser add-on)
Other Similar Technologies
In addition to standard cookies and web beacons, web sites can use other technologies to store and read data files on your computer. This may be done to maintain your preferences or to improve speed and performance by storing certain files locally. But, like standard cookies, it can also be used to store a unique identifier for your computer, which can then be used to track behavior.
• Local Shared Objects or "Flash cookies." Web sites that use Adobe Flash technologies may use Local Shared Objects or "Flash cookies" to store data on your computer. Note that the ability to clear Flash cookies may or may not be controlled by your browser setting for standard cookies as that may vary by browser. To manage or block Flash cookies, go to http://www.macromedia.com/support/documentation/en/flashplayer/help/settings_manager.html.
Organization Change Alliance does not collect age information. OCA will only collect information necessary to provide its products and services, which are not targeted to children.
If you receive promotional e-mails from the Organization Change Alliance and would like to stop getting them in the future, you can do so by following the directions in that message.
Depending on the respective service, you may also have the option of proactively making choices about the receipt of promotional e-mail, telephone calls, and postal mail from OCA or services by visiting and signing into your account. OCA’s Profile allows you to update contact information, contact preferences, and opt-out of subscriptions.
Organization Change Alliance Account:
You can create an OCA account by providing your email address, and a password. The use of other “account proofs” like alternative email address, a phone number, and a question and secret answer, are not supported at this time.
When you create an OCA Member account, we will also ask you to provide the following demographic information: name; address; telephone number; job title; address; city; state; zip code; country; gender; month/day of birth date; address, and competencies for the Member Directory.
Accessing your personal information:
You can access your personal information by going to your OCA Member Profile.
Other Important Privacy Information
OCA may share or disclose personal information, including the content of your communications.
Please note that our site may include links to third-party sites whose privacy practices may differ from those of OCA. If you submit personal information to any of those sites, your information is governed by the privacy statements on those sites. We encourage you to review the privacy statement of any site you visit.
Members Only Section:
Members can post information in the 'private' members section. The posted information is visible to other members and anything personal or offensive should not be posted.
Protecting the Security of Personal Information:
OCA is committed to protecting the security of your personal information. We use a variety of security technologies and procedures to help protect your personal information from unauthorized access, use or disclosure. For example, we store the personal information you provide on computer systems that have limited access and are in controlled facilities. When highly confidential information (such as a credit card number or password) is transmitted over the Internet, the third-party provider, PayPay will protect it through the use of encryption, such as the Secure Socket Layer (SSL) protocol.
If a password is used to help protect your accounts and personal information, it is your responsibility to keep your password confidential. Do not share it. If you are sharing a computer, you should always log out before leaving a site or service to protect access to your information from subsequent users.
Where Information is Stored and Processed:
Personal information collected on the OCA site may be stored and processed in the United States or any other country where OCA or its affiliates, subsidiaries or service providers maintain facilities.
Changes to Our Privacy Statements:
OCA will occasionally update our privacy statements to reflect customer feedback and changes in our services. When we post changes to a statement, we will revise the "last updated" date at the top of the statement. If there are material changes to the statement or in how OCA will use your personal information, we will notify you either by prominently posting a notice of such changes before they take effect or by directly sending you a notification. We encourage you to periodically review the privacy statements for the products and services you use to learn how OCA is protecting your information.
How to Contact Us
For general OCA privacy communications, please contact us by using our online web form.
You may write to Organization Change Alliance - Organization Change Alliance, 5480 Willow Point Parkway, Marietta, Georgia 30068 USA.